Generate insert statements from the specific table data using SQL Server

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When you are deploying your application, sometimes you may want to generate SQL script with the insert statement of the specific database table. In this article I will show you two easiest ways to do this with SQL Server and SQL Server tools.

1. Using Database Publishing Wizard (“SqlPubWiz.exe”)

If you install Visual studio 2008 / Visual Studio 2008 Express full version, it will automatically install the Microsoft SQL Server Data Publishing Wizard on the following location.
[SQL Server Installation Location]\90\Tools\Publishing\[version]\ SqlPubWiz.exe

If it is not there you can download it from the following URL
http://go.microsoft.com/fwlink/?LinkId=119368

SQLPubWiz location

SQLPubWiz location

When you run the “SqlPubWiz.exe”, it will open the database publishing wizard

Database Publishing Wizard

Database Publishing Wizard

Click next and enter the database server connection information accordingly.

Database Publishing Wizard - Database Server Connection

Database Publishing Wizard – Database Server Connection

Click next, and it will ask you to select the database, which you want to generate the data from

Database Publishing Wizard - Select Database

Database Publishing Wizard – Select Database

Next screen will ask to select the Object type. You can use this database publishing wizard to generate data and schema both. In here I consider only for the data generation part. Now choose “Tables” as an option and click next. (Make sure to uncheck “Script all objects in the selected database”)

Database Publishing Wizard - Choose Object Type

Database Publishing Wizard – Choose Object Type

Then, the next ask to select the table which you want to generate the data from. Select whatever the table you want and click next.

Database Publishing Wizard - Choose Tables

Database Publishing Wizard – Choose Tables

Next step ask to specify the output location. You can enter the file name and the location there.

Database Publishing Wizard - Select an Output Location

Database Publishing Wizard – Select an Output Location

By clicking Next, It shows to select the publishing options. There are three publishing types, Schema only, Data only, or Schema and data. Here you have to select “Data only”.

Database Publishing Wizard - Select Publishing Option

Database Publishing Wizard – Select Publishing Option

Click next and it will generate the insert data script for you.

Database Publishing Wizard - Publishing Progress

Database Publishing Wizard – Publishing Progress

Database Publishing Wizard - Generated Script

Database Publishing Wizard – Generated Script

2. Using SQL Server Generate Script wizard

SQL Server Generate Script

SQL Server Generate Script

When you select “Generate Script” menu item, it will open the Generate SQL Server Scripts Wizard dialog.

SQL Server Generate Script - Wizard Dialog

SQL Server Generate Script – Wizard Dialog

By clicking next, it asks to select the database which you want to generate the script.

SQL Server Generate Script Wizard - Select Database

SQL Server Generate Script Wizard – Select Database

By clicking Next, It shows to select the script options dialog box. In here, you change the “Script Data” as “True” and click the next button

SQL Server Generate Script Wizard - Choose Script Option

SQL Server Generate Script Wizard – Choose Script Option

Next screen will ask to select the Object type. Now choose “Tables” as an option and click next.

SQL Server Generate Script Wizard - Choose Object Type

SQL Server Generate Script Wizard – Choose Object Type

Next screen ask you to select the tables which you want to generate the data from. Select whatever the tables and click next

SQL Server Generate Script Wizard - Choose Tables

SQL Server Generate Script Wizard – Choose Tables

Next step ask to specify the output options. If you select “Script to file” as an option, then you can enter the file name and the location there.

SQL Server Generate Script Wizard - Output Option

SQL Server Generate Script Wizard – Output Option

Next two steps are very strait forward. It shows the script generation summary, and by clicking next it will generate the script with insert statements for the selected tables.

SQL Server Generate Script Wizard - Script Summary

SQL Server Generate Script Wizard – Script Summary

SQL Server Generate Script Wizard - Script Progress

SQL Server Generate Script Wizard – Script Progress

SQL Server Generate Script Wizard - Generated Script

SQL Server Generate Script Wizard – Generated Script